Administrative Specialist #3412


  • KW-Kuwait City
  • Administrative Services/Customer Support
  • Secret
  • On-site only
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GovCIO is currently hiring for an Administrative Specialist to provide support at Arifjan, Kuwait.


Provide advice, assistance, and training to all AIM personnel regarding records management, transfer, retrieval, and conversion to electronic files (e-files).

• Reviews, coordinates, and distributes AIM’s official publications.

• Serve as the primary point of contact for timekeeping functions and Defense Travel System (DTS).

• Coordinates conference rooms, performs mail distribution functions, and performs other administrative functions as required.

• Assist with performing Information Assurance Security Officer (IASO) duties and similar functions; this includes requesting access to various computer systems/programs for directorate personnel, ensuring users have appropriate clearances and need-to-know, and reporting any attempts to gain unauthorized access or suspected system defects to the Information Assurance Manager (IAM) immediately. Performs classified container (Safe) administrative custodian duties; coordinates preparation for all security program inspections or reviews.

• Assists hand receipt holders in maintaining accountability of nonexpendable property.

• Prepares and coordinates requests for issue and turn-in.

• Processes procurement needs for program office, and supplies, equipment, and services through installation/local supply store.

• Requests and coordinates telephone/local area network (LAN) line trouble tickets and work orders.

• Requests and coordinates facility trouble tickets and work orders.

• Coordinates, moves and/or reconfigurations based on direction.

• Receive, sort, review, and deliver mail and distribution materials for the office personnel.

• Assist with maintaining key accountability or facility access rosters.

• Record and prepare meeting notes and action items.

• Providing assistance with preparation of briefings (to include SES) level) and special studies.

• Maintain office leave and TDY calendar, personnel roster, and accountability rosters.

• Assist with the management and inventory of classified material containers, assisting with receipt, inventory, accountability, and destruction of classified items, and maintaining and safeguarding the Secret Internet Protocol Router

Network (SIPRNet) Room in accordance with Army Regulation (AR) 380-5 and internal policies and procedures.


High School with 5 - 8 years (or commensurate experience)

Required Skills and Experience:

  • Minimum of four years of experience performing, monitoring, and coordinating support services functions such as, communications, correspondence, directives, files and records, forms, graphics, physical security, and reports.
  • Minimum two years of experience performing, monitoring, and coordinating support services functions within the DoD.
  • Advanced knowledge of computer e-files and records maintenance, transfer, retrieval, and conversion to electronic files (e-files) sufficient to train other employees.
  • Secret Internet Protocol Router Network (SIPRNet) Room in accordance with Army Regulation (AR) 380-5. Basic knowledge of DTS, hand receipt system
  • Skill in writing sufficiently to compose and prepare responses for the Government's approval/signature

  • Clearance Required: Secret


Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.


Posted Pay Range


The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.

Pay range: $71,467 - $80,615 Annually

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