Policy Analyst #3670

Careers

  • US-VA-Falls Church
  • Project/Program Management
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The ideal candidate will be comfortable and an adept learner with regard to working with an electronic correspondence tracking system. Further, they will have the ability to compile and circulate correspondence packages with cover memos, attachments, and coordination sheets and judgement needed to understand what stakeholders should be engaged. The candidate will also possess the ability to review these packages for completeness, spelling errors, formatting and general compliance.

 

Duties and responsibilities:

  • Provides general analyst support to all members of the CTMO and all functions.
  • Responsible for metric compilation and standard reports.
  • Utilize DHA’s electronic correspondence tracking system.
  • With guidance from senior team members, handles correspondence for specific tasks and functions.

Shared Responsibilities:

  • Provide a weekly report that tracks all active R&E tasks correspondence activities.
  • Provide a report that tracks all R&E Task correspondence metrics on a quarterly basis.
  • Serve as the central point for receiving, disseminating, processing, reporting, executing quality assurance, submission of approved responses, and coordination of Congressional request and questions assigned to R&E.
  • Establish and manage the R&E tracking process for internal and external tasks and correspondence to include legislative issues.
  • Execute the process to track, review, and coordinate material developed by R&E subject matter experts in response to inquiries from Congress, other DoD component offices, other federal agencies, the public, etc.
  • Disseminate tasks and correspondence to the appropriate R&E Division and coordinate through the R&E in accordance with standard operating procedures (SOP) and, when appropriate, the OASD (HA) review chain.
  • Edit, proofread, make or obtain required corrections to all outgoing correspondence packages, and other written products requiring R&E coordination and signature.
  • Write and update SOPs related to tasking and document management.
  • Brief R&E leadership on the status of correspondence and legislative updates.
  • Develop and update electronic documents that provide status on selected correspondence.
  • Develop and update a tracking system that collects data on due dates and delivery dates.
  • Provide direct support to the R&E senior leadership prioritizing correspondence taskers, drafting and proofing responses/reports, provide meeting minutes as needed, etc.
  • Provide support for ongoing scheduled reports.
  • Provide support for adhoc reports.
  • Provide training for staff on correspondence procedures and roles of responsibilities.
  • Archive, file, sort for easy retrieval signed documents
  • Perform other duties as assigned.

 Mandatory Qualifications (Education, Certifications, Experience, Skills):

  • Minimum 1-2 years of experience in task management, operations, or editing.
  • Bachelor’s degree.
  • Strong organization skills to manage multiple timelines and complete tasks quickly within the constraints of clients’ timelines.
  • Ability and eagerness to learn duties and electronic systems.
  • Team player mentality.

Desired Qualifications (Education, Certifications, Experience, Skills):

  • Experience and knowledge of DOD and other government agencies.
  • Experience working in or with the DHA.
  • Enterprise Task Management Software Solution experience.

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a diverse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

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