Procurement Administrator (Developmental) #4775

Company Overview

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and diversified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our diverse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

GovCIO is seeking a Procurement Administrator I to join our team-oriented, customer-focused Subcontracts and Procurement Team.  GovCIO is a full-service information technology (IT) and enterprise service management provider.  For more than 30 years, we have been entrusted with providing the U.S. government and partner nations mission-critical support for their complex requirements.  This includes cyber operations, network engineering, software development, C5ISR, mission services, and sustainment solutions for federal Health, Civilian, Veteran, and Department of Defense agencies, as well as commercial customers.  Headquartered in Washington D.C, with global reach, we have recruited over 2900 personnel operating in 195 locations worldwide.

GovCIO is a team of transformers–people who are passionate about transforming government IT. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.  Additionally, GovCIO welcomes and nurtures an inclusive and diversified work culture, as different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators.  We look forward to connecting with those who are interested in the opportunity to join a diverse team of individuals supporting a growing business enterprise within the government contracting space.

Responsibilities

The Procurement Administrator I will have 0-2 years of experience in the government subcontracting/procurement arena.  This is a developmental position where the candidate will learn through on the job training the procurement/subcontracts process in the government contracts arena, negotiation skills, and application of the Federal Acquisition Regulation (FAR) and Defense FAR Supplement, among other things.  Applicants must possess a bachelor’s degree, be self-motivated and capable of applying problem solving to a variety of issues. Work is performed in office space in Huntsville, Alabama or Fairfax, Virginia with remote work available as the employee gains experience.  While learning on the job the candidate will contribute to GovCIO programs fulfilling government prime contract requirements through subcontracting and procurement and making an impact to GovCIO’s continued growth.  If this opportunity sounds like a good fit to you, we look forward to hearing from you.  Are you ready to be a transformer?

The Procurement Administrator I will:

• Establish new Vendors through use of Vendor Data Certification form.
• Maintain Costpoint Vendor Module to remove redundancies and identify Active vs Inactive Vendors.
• Create and maintain approved purchasing system file documentation in accordance with established Procurement process and procedures.
• Maintain the subcontract file content using procurement file checklist for guidance.
• Maintain Vendor/Subcontractor Certificate of Insurance repository.
• Maintain Annual Vendor/Subcontract Representations and Certifications.
• Create and maintain approved purchasing system file documentation in accordance with established Procurement Process and procedures.
• Learn the process of developing a Requests for Proposal (RFP) and responding to Request for Information (RFI).
• Learn/assist with gathering data and tracking of the review, analysis and negotiation of supplier proposed terms and conditions and pricing submissions to determine source selection and fair and reasonableness determinations.
• Assists in processing non-disclosure agreements (NDA), teaming agreements (TA), and Organizational Conflicts of Interest (OCI) documentation.
• Assist/Learn the process to compile, document, and prepare award documentation.
• Learn about Federal regulations including the FAR and FAR supplements, and maintenance of procurement files to comply with Contractor Purchasing System Review (CPSR) audits.
• Learn and assist in the process of executing subcontracts, incorporating clauses, terms and conditions, technical specifications, statements of work/performance work statements, and other certification and representations in compliance with established procedures and FAR requirements.
• Learn and assist in post-award contracting actions, including subcontract modifications and closeout.
• Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.
• Develop a working relationship with different business teams through regular meetings, emails, and other forms of communication
• Performs other duties as assigned

Qualifications

•  Bachelor’s degree preferably in business administration, mathematics, accounting, economics, or related field.
• Zero (0) to two (2) years of related experience administering contracts/subcontracts, office administration functions, purchasing or contract administration.

Required Skills and Experience

• Excellent organizational, analytical, and problem solving, skills/techniques.
• Excellent communication and interpersonal skills, both written and verbal.
• Excellent reading and comprehension skills.
• Proficient with MS Office Excel, Word, and Power-Point.
• Desire to learn and grow within the government subcontracting/contracting career field.